Revision as of 15:11, 22 August 2020

WORK IN PROGRESS, shhh

The Scribe is in charge of documenting the meetings of the LVS Council, making notes for the benefit of absent council members and for future reference. The Host will request a scribe at the start of the meeting - any council member can volunteer.

A Scribe's responsibilities are DURING and AFTER the meeting.

Scribe duties

During the meeting

First, record the attendance of everyone at the meeting hall, including anyone who arrives after the meeting officially begins. You should also review the pre-meeting agenda to see which council members have apologised for their absence

Your responsibility is documenting the meeting, recording discussions held and decisions made. They should be a faithful and accurate summary of what took place, as it is for the benefit of absent council members and for future reference - however, you are encouraged to summarise this with your own style and flair, especially if it involves humour. If you are unsure on a topic discussion, let the host know so you can work together to get an accurate summary of what has taken place.

Often a council comes to an agreement on a topic in an informal way. For larger matters that involve changes to the server, council, or council-adjacent things (such as regulations, warp mayors, or spawn end/markets) a proposal may need to come to a VOTE. To allow absent members to participate in these votes, they are carried across two meetings.

If you are scribing when a proposal is suggested, the council needs to agree on the WORDING of this proposal (IE "The council can have a maximum of 20 members at any given time"). Once this is agreed, make a note of this wording as you will need to place it in the pre-agenda for the following meeting

If you are scribing in the following meeting when a proposal needs to be voted on, you should record the result of the vote (pass/fail)

Once all topics have been discussed, then will follow any announcements from players/Zedwick, election of new members (if any) and host for the next meeting.

After the meeting

Once the meeting concludes, you need to put together the meeting notes on the wiki. Go to the ZEDLING COUNCIL page and click the red 'next meeting' link near the top. this will take you to a page to create the meeting notes.

Below is the BBCode format you can copy from:

==Attendance==
===Council Members Present===
* (List the council members present)
* (List the council members present)
* (List the council members present)
(You may speciify which members acted as host/scribe for the meeting)
===Apologies===
* (List the council members who apologised on the pre-agenda)
===No Apologies===
* (List the absent council members who did not apologise on the pre-agenda) - full list of council on LINK
===Guests===
* (List any non-council members present)
----------------------------------------------------
(Some scribes also like to highlight the meeting hall/setting, especially if the host has built it themselves)
==Topics==
===Topic Title===
Summary of topic/conclusion<br />
Use <br /> to make page breaks
===Topic Title===
===Announcements===
Place any announcements here, along with date/time as required
===Nominations/Next Meeting===
Note anyone who was successfully nominated to the council, and who volunteered to host the next meeting 

[[Category:LVS]]

Once you have submitted this, the page will be created. The last thing to do is then post the pre-agenda for the following meeting.

Go to the Zedwork Forum, and create a thread titled "[LVS] COUNCIL pre-meeting Agenda (date)", with the date being the meeting two weeks in the future.

Your post should include a link to the notes of your meeting using https://zedwork.co.uk/w/index.php?title=Latest_Notes, any topics that have been 'kicked' to the forum for further discussion, as well as the wording of any proposal scheduled to be voted on in the following meeting.

Invite members to post topics/apologies for the next meeting, and your job is done!